Quark Matter 2017

Practical Information

Information for Presenters

  • Plenary and Parallel Talks:

    Plenary presentations are allocated 25 min plus 5 min for discussion; parallel talks will have 17 min plus 3 min for discussion.

    All speakers are required to upload their talk slides in PDF or PPTX format to the INDICO conference server by 18:00 the day before their scheduled presentation. It is the responsibility of the speakers to stop by the Speakers Office to ensure their presentation is displayed correctly. If you have any issues uploading your talk, or displaying the slides our Office staff will be happy to assist in resolving any technical issues.

    The Speakers Office is located in the New Orleans room in the main meeting area, and will be open on Sunday from 16:00 to 19:00 with the conference check-in, and will remain open during the conference hours for the rest of the week.

  • Posters:

    Poster boards will be installed in the Regency C, Regency D, and International Suites (Acapulco, Hong Kong, and Toronto). The poster areas will open for poster mounting on Sunday, February 5th, from 16:00 to 19:00 with the conference check-in; posters can continue to be mounted throughout Monday morning. The poster session will start at 16:00 on Monday, February 6th. The posters will be moved to a secure location for the parallel session days (Tuesday and Wednesday), and will be reinstalled for display by the Organizers on Thursday, February 9th, and will remain on display until the closing of the conference on Saturday, February 11th.

    Posters should be printed on A0 paper (width of 33.11 in/84.1 cm and height of 46.81 in/119 cm) or fit within this size. All posters must also be uploaded to the conference INDICO server in order to participate in the selection for the flash talk session at 10:00 on Saturday, February 11th.

    There is a FedEx location nearby (2 min walk from the conference hotel):

    FedEx Office Print & Ship Center
    111 East Wacker, Chicago, IL 60601
    Phone: 312 938-0650
    Hours: M-F Monday 7:30 AM - 9:00 PM, S 7:30 AM - 6:00 PM
    There are two options: (1) Expensive with better quality but slower: ~$86 or (2) cheaper with worse quality but quicker: ~$5.

Visa

Visas are required by many visitors to the US, so you need to apply early. For further information see our Visa information page.

Getting Here

Chicago has two major airports called O’Hare (ORD) and Midway (MDW) close to the city.

Both airports have continual taxi service and train (subway) stations located in the airport that lead directly downtown.

The most convient way to get directly to the hotel downtown is to take a taxi, where you should expect to spend $50-$60, although it could be more if traffic is particularly heavy. Tipping for the taxi-cab driver, while not mandatory, is typically in the 10-15% range. Online taxi fare estimates are avalable via the website links below:

Taxi fare estimate from O’Hare airport

Taxi fare estimate from Midway airport

There is also very inexpensive ($2.25 one-way) and reliable (runs 24 hours a day) subway transportation as detailed further below.

Chicago O’Hare Airport (ORD) Chicago Midway Airport (MDW)
O’Hare airport is a major international airport with connections all over the world. O’Hare airport is located north-west of downtown Chicago and easily accessible via taxi and the blue line subway. Midway airport is a major primarily national airport with connections across the USA as well as some flights within the Americas. Midway airport is located south-west of downtown Chicago and easily accessible via taxi and the orange line subway.
Blue Line Directions (click for dynamic Google)
To take the blue line from O’Hare, follow the airport signage to Trains to City, purchase a CTA (chicago transit authority) pass from the vending machines (someone is also usually available to help if needed), and get on the first available subway (they all go directly downtown). CTA passes are available starting at $5 for the card, and a one-way trip to the city will cost $2.25. Get off at the subway at the Clark/Lake stop in the Loop. From there it is 0.5 miles (0.8 kilometers) to the Hyatt Regency. It is a safe walk or you can take a taxi for less than $10. Taxi cabs are easy to get anywhere in downtown Chicago.
Orange Line Directions (click for dynamic Google)
To take the orange line from Midway, follow airport sinage to walk through the covered parking guarage to get to where you will take the orange line, purchase a CTA (chicago transit authority) pass from the vending machines, and get on the first available subway (they all go directly downtown). CTA passes are available starting at $5 for the card, and a one-way trip to the city will cost $2.25. Get off the subway at the State and Lake stop in the Loop. From there it is 0.4 miles (0.6 kilometers) to the Hyatt Regency. It is a safe walk or you can take a taxi for less than $10. Taxi cabs are easy to get anywhere in downtown Chicago.

 

Weather

The current temperature in Chicago is 44.6 °F (7 °C) and the condition is 'Overcast'. For more information about local conditions follow this link: Chicago weather.

The conference takes place from February 6 to February 11. The average high in Chicago during this time is 35.8 °F (2.1 °C), and the low is 21.7 °F (-5.7 °C). It is not unusual for there to be snow on the ground during the month of February. It is also not uncommon to experience windy days during this time, so appropriate dress is important. It is generally suggested to wear a warm coat, hat, gloves, scarf, and shoes or boots that are good for walking in snow.

Copyright SoaringBadger Productions

Childcare at the conference

We are happy to offer assistance with childcare arrangements through Children's Learning Place of Chicago.

If you would like to take advantage of this opportunity, please contact the organizers as soon as possible with the request specifying your child(rens) age(s) at qm2017info@listserv.uic.edu.


Attractions

The only challenge will be making a choice.

Copyright Lotzman Katzman

From museums, to jazz and blues, to sports, to dining, and much more, Chicago will have something for you. Below we list just a few options close to our venue.

Walking: (One mile or less) Public Transit or Taxi: (More than one mile)

Dining: (One mile or less)

Price indicators: The approximate average price per person
$= under $10
$$= $11-$30
$$$= $31-$60
$$$$= above $61

Chicago is also home to many Michelin-Starred Restaurants